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Best Project Management Software 2025

The right project management tool can streamline your workflow, improve team collaboration, and keep projects on track. We provide expert reviews, rankings, and comparisons of the best project management software, helping you choose the perfect solution to boost productivity, organize tasks, and achieve your goals efficiently.

Last updated: April 2025

100% Free, no credit card needed
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  • No more separate tools, spreadsheets or lists
  • Plan, create, and launch your projects
  • 238,000+ customers in over 135 countries
Pros
  • prosIntegrates with HubSpot’s CRM, sales, and marketing platforms
  • prosUser-friendly interface with minimal learning curve
  • prosPre-built templates help streamline project setup
  • prosCustomizable workflows allow for tailored project management
  • prosCentralized data improves team collaboration and efficiency
Cons
  • consLacks advanced features like Gantt charts and Kanban boards
  • consRequires a HubSpot subscription, which may be costly
  • consMay not scale well for larger teams or complex project needs
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  • Built for small-business owners & their teams
  • Easy access to every important file
  • Client & contractor collaboration made simple
Pros
  • prosEasy-to-use interface with minimal learning curve
  • prosStrong invoicing and time-tracking features
  • prosMobile app allows project management on the go
  • prosBuilt-in expense tracking and budgeting tools
  • prosSeamless client collaboration for feedback and approvals
Cons
  • consLacks advanced project management features for large teams
  • consAdditional user fees can increase costs
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  • Manage, track & automate tasks with ease
  • Track project progress with intuitive Kanban
  • Create custom fields to categorize and filter
Pros
  • prosIntuitive Kanban-style project tracking
  • prosSeamless integration between sales and project management
  • prosPre-built templates streamline project setup
  • prosTask assignments, deadlines, and file sharing
  • prosWorks within Pipedrive CRM, reducing the need for third-party tools
Cons
  • consLimited advanced project management features
  • consNo built-in time tracking
  • consProjects add-on comes at an extra cost
  • consNo Gantt chart support, limiting long-term project visibility
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  • One highly collaborative workspace
  • Streamline projects and tasks with AI
  • Over 160+ integrations
Pros
  • prosVisual and flexible project management for brainstorming
  • prosFree plan includes essential collaboration tools
  • prosIntegrates with 150+ apps like Jira, Asana, and Slack
  • prosAI-powered miro Assist helps automate workflows
  • prosLarge template library for quick project setup
  • prosReal-time collaboration with video calls and interactive boards
Cons
  • consLimited support options for non-enterprise plans
  • consNo offline functionality
  • consLacks task dependencies and time tracking
Smartsheet
Smartsheet
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  • Award-winning project management software
  • Visualize with Smartsheet’s Gantt charts
  • Integrates with systems you already use
Pros
  • prosCustomizable templates and tools allow users to tailor workflows
  • prosAdvanced reporting features provide detailed insights
  • prosMobile apps for iOS and Android
  • prosIntegrations with tools like Google Workspace & Microsoft 365
  • prosStrong automation features help reduce manual work
Cons
  • consMay require a learning curve for new users
  • consInterface may not appeal to users looking for a more visual tool
Streamline Project Workflows with CRM Integration
Top CRM Software
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  • Simple yet highly efficient CRM
  • All-in-1 AI-powered customer platform
  • Visualize & customize your sales funnel
Pros
  • prosIncludes tools for marketing, sales, service, content, and operations.
  • prosExpand seats and marketing contacts as your business grows.
  • prosGreat tools for automation, analytics, and integrations.
  • prosMultiple seats improve teamwork and data sharing.
  • prosCommerce tools streamline online transactions.
Cons
  • consThe pricing is confusing.
  • consExtra fees for additional seats can add up quickly as teams grow.
*Featured prices and terms can be updated. Free offers may include additional terms.

Why Small Businesses Need Project Management Software to Stay Competitive

Small businesses manage multiple projects, deadlines, and team collaborations—often with limited resources. Without the right tools, projects can become chaotic, leading to missed deadlines, miscommunication, and inefficiencies that slow growth. Project management software helps streamline workflows, improve productivity, and keep projects on track. The best project management software for small businesses ensures teams stay organized, collaborate effectively, and manage tasks efficiently. Whether working with remote employees, handling client projects, or improving internal processes, project management tools can be the key to better business operations.

Our top picks for April 2025

The Benefits of Project Management Software for Small Businesses

Investing in the best project management software can significantly improve small businesses’ operations. From better project tracking to seamless collaboration, here are some key benefits:

1. Enhanced Organization and Task Management

Managing multiple tasks manually or through spreadsheets can lead to confusion and missed deadlines. Project management tools provide a centralized platform where business owners can assign tasks, set priorities, and track progress in real-time. With features like automated reminders and task dependencies, teams can stay on top of deadlines without the stress of manual follow-ups.

2. Improved Team Collaboration

Whether your team works remotely or in an office, project management platforms foster better communication. Employees can share updates, upload files, and tag teammates directly within the software. This reduces reliance on long email threads and scattered messaging apps, ensuring everyone stays aligned on project goals.

3. Real-Time Project Tracking and Reporting

One of the biggest challenges for small businesses is maintaining visibility over ongoing projects. Project tracking software allows business owners to monitor progress in real-time, track key milestones, and generate reports for better decision-making. With access to dashboards and performance analytics, businesses can effectively identify bottlenecks and optimize workflows.

4. Increased Productivity and Efficiency

Manual processes and miscommunication can slow down productivity. Best project management tools automate repetitive tasks, streamline approval processes, and integrate with other business applications like CRM and accounting software. This eliminates unnecessary delays and keeps projects moving forward efficiently.

5. Cost and Resource Optimization

Small businesses often operate with limited budgets, making resource allocation critical. Project management apps help owners distribute workloads effectively, track billable hours, and control expenses. Businesses can maximize efficiency and profitability by gaining better insights into project costs and employee workloads.

Project Manager Gannt

Key Features to Look for in the Best Project Management Software

With so many project management tools available, choosing the right one for your small business can be overwhelming. To ensure you’re investing in a top project management tool that aligns with your needs, look for these essential features:

1. Task and Workflow Management

A project management platform should allow you to create, assign, and track tasks effortlessly. Features like Kanban boards, Gantt charts, and task dependencies help teams visualize workflows and stay on schedule.

2. Time Tracking and Scheduling

For small businesses managing multiple projects, tracking deadlines and time spent on tasks is crucial. Project tracking software with built-in time tracking and scheduling features ensures that projects stay on budget and are completed efficiently.

3. Team Collaboration and Communication

Effective collaboration is key to successful project management. Look for PM software that offers shared workspaces, real-time messaging, file sharing, and commenting features. These tools help teams stay aligned, reduce miscommunication, and improve productivity.

4. Integration with Other Business Tools

The best project management solutions integrate seamlessly with essential business tools like email, CRM, accounting, and cloud storage. This ensures a smooth workflow and minimizes time spent switching between different software.

5. Reporting and Analytics

Data-driven decision-making is essential for business growth. A top project management tool should provide dashboards, customizable reports, and key performance insights to help business owners track progress, identify bottlenecks, and optimize project execution.

6. Scalability and Customization

As your business grows, your project management needs may change. Project management apps that offer customizable workflows, user roles, and scalable plans ensure that the software continues to meet your business’s evolving requirements.

Kanban Board

Why Investing in Project Management Software is Essential for Small Businesses

For small businesses aiming to stay organized, improve efficiency, and scale operations, investing in the best project management software is no longer optional—it’s a necessity. Whether managing remote teams, handling multiple projects, or optimizing resource allocation, the right project management tools ensure smoother workflows, better collaboration, and improved project visibility.

By leveraging top project management tools, businesses can eliminate inefficiencies, enhance team productivity, and make data-driven decisions that drive growth. With the added benefit of project tracking software, small business owners can monitor progress, prevent bottlenecks, and meet deadlines without stress.

As more companies embrace digital transformation, project management platforms provide a competitive edge, ensuring small businesses operate with the same efficiency level as larger enterprises. Now is the time to explore the best project management solutions that align with your business needs and take your operations to the next level.

Our top picks for April 2025

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